WhoWasWho takes your privacy very seriously and will process and use your data in safe and secure manner. This page contains our privacy regulations. We suggest you read this information carefully before using our service.

    1. Who is WhoWasWho?
    WhoWasWho is a website that was developed by the Stichting Archiefprogrammatuur (STAP), the organization for archival programming. STAP was founded in 1989 as a non-profit organization by the Dutch heritage organizations. These heritage organizations are the owners of WhoWasWho.

    WhoWasWho is run by the Centraal Bureau voor Genealogie (CBG), the Dutch central bureau for genealogy, located at Prins Willem-Alexander Hof 22, 2595 BE, The Hague. The mailing address is Postbus 11755, 2502 AT, Den Haag. WhoWasWho is registered with the Dutch chamber of commerce under KvK-nummer 41011697.

    2. Which information does WhoWasWho collect and process?
    In order to be able to use the services offered by WhoWasWho, you must be a registered user. All you need to register is an email address and your chosen password. If you want, you can later change this information on the profile page.

    Any information you enter in a person page is stored but not collected by WhoWasWho. The information about yourself that you provide (known as your 'personal details') are used by WhoWasWho as described under item 4. We have notified the College Bescherming Persoonsgegevens (the Dutch Data Protection Authority) of the ways in which we will store and use your personal details.

    Automatically generated information, when you use our services on WhoWasWho, WhoWasWho collects automatically generated information about your browsing habits.

    3. What are cookies and how does WhoWasWho use them?
    In order to be able to offer the services advertised, WhoWasWho uses cookies. These are small bits of information that our server sends to your browser and that your browser then stores on your computer. These cookies store information, such as the settings of your computer and your preferences, that makes is easier for you to use our services. Cookies do not harm either your computer or your files. You can set your browser to not accept cookies from WhoWasWho during your next visit. But that may result in some options and (parts of) services not being available to you. To learn more about settings, please consult the manual or the help function of your browser. If you use cookies on a public computer, please make sure you log out at the end of your session.

    Use of cookies by Google Analytics
    WhoWasWho uses Google Analytics. This is a web analysis service offered by Google Inc. ('Google'). Google Analytics also makes use of cookies to analyze the website and its use. The information that is generated by the cookie about your use of the website (which includes your IP address) is transmitted to Google and saved on servers in the United States. Google uses this information to keep track of how you use WhoWasWho, to create reports about website activity on WhoWasWho for website owners and to provide other services that relate to your browsing activity and Internet usage.

    Google is permitted to share this information with third parties where it is legally obligated to do so or where third parties process this information on behalf of Google. Google will not combine your IP address with other data in its possession. By using this website, you give your consent for Google to process the information in the manner and for the purposes described above. 

    4. For which purposes will WhoWasWho use your data?

    1. To provide you with services

    2. To provide you with general information

    3. To generate anonymous data and to make our services secure

    4. To distribute the newsletter

    5. To provide anonymous statistical data to third parties

    6. To provide information to third parties where legally obligated

    7. To implement a 'Notification of copyright infringement'

    4.1: To provide you with services
    WhoWasWho offers its website for the exchange and consultation of heritage information. To be able to actually present material, and because you have to pay a fee for certain services, WhoWasWho has to use your personal details. WhoWasWho also uses your personal details in order to provide services and update the website.

    4.2: To provide you with general information
    WhoWasWho would like to keep you informed of any developments on the website. If we are about to expand, update, or change anything on the site, we are able to let you know. That also holds true for information about any money owing.

    4.3: To generate anonymous data and to make our services secure
    zWhoWasWho uses automatically generated data for statistical purposes, security and improvement of its website and services. These data may be provided to a third party, provided they are completely anonymous and are not traceable to you personally.

    4.4: To distribute the newsletter
    Through its newsletter, WhoWasWho is able to keep you informed of its activities. We'll only send you the newsletter if you have signed up for it. We use the programme MailChimp to distribute the newsletter.

    4.5: To provide anonymous statistical data to third parties
    WhoWasWho may share anonymous data relating to your account to third parties in order to provide information about the website itself, its use and its target audience. This information is important for any advertisers on the site and for research relating to optimizing the use of the site.

    4.6. To provide information to third parties where legally obligated
    WhoWasWho may share data relating to your account to third parties if it is legally obligated to do so. This may be necessary for a court case or in a situation in which WhoWasWho has to protect its own rights. WhoWasWho will not share your personal details with third parties for the purposes of direct marketing unless you have given your explicit consent.\ 

    4.7. To implement a 'Notification of copyright infringement'
    The website describes how it responds when someone notifies it of infringement of (intellectual) copyright. For more information, please see Notification of copyright infringement.

    5. How does WhoWasWho protect your personal information?
    WhoWasWho will process your personal details in an appropriate and careful manner, in accordance with Dutch law. WhoWasWho will implement appropriate technical and administrative measures to protect your personal details against loss and any form of illegitimate use. WhoWasWho will not share your personal details with third parties for the purposes of direct marketing unless you have given your explicit consent.

    6. Transmission of information outside the European Union
    Insofar as personal details are transmitted to third parties in conformity with this privacy regulations and these parties are located outside the European Union (EU), such transmittal will take place only if the country in question assures an appropriate level of security. In addition, this transmittal has to be essential to the execution of the agreement between yourself and WhoWasWho or for the implementation of pre-contractual measures resulting from a request by you. By using the services of WhoWasWho, you give active permission for us to transmit your personal details outside the EU. 

    7. Transfer of ownership
    It may happen that one or more components of WhoWasWho will be transferred to a third party, or that WhoWasWho merges with another organization. In that case, your personal details will also be transferred.

    8. Accessing and correcting your personal details
    You can always access or correct (the processing of) your personal details if you log in to your own user profile. For other personal details, for example, your IP address, you can request information about the status of your personal details from WhoWasWho. WhoWasWho will inform you in writing within four weeks if your personal details are being processed. At that point, you can ask WhoWasWho to correct, supplement, remove or fence off your personal information. This is only possible if the information is factually inaccurate, or incomplete or unnecessary for the purposes or processing, or processed in a way that is against the law. The request for changes contains an oversight of the changes to be made. WhoWasWho will inform you in writing within four weeks to what extent it will comply with your request. Reasons will be provided for any refusal to comply, and a decision to improve, add to, remove, or fence off data will be implemented as soon as possible.

    In cases where personal details are removed, WhoWasWho will keep an anonymous archival copy of these details. If your personal details were also accessible to third parties, WhoWasWho is not able to remove your details from their computer systems. In that case, you can ask those third parties directly to remove your details. If you no longer want to receive information from WhoWasWho or from third parties, or if, in contrast, you want to start receiving such information, you can change your preferences in your user profile.

    9. What is the extent of WhoWasWho's responsibility?
    These privacy regulations are applicable only to those personal details that have been obtained via the website WhoWasWho. The website also contains links to third parties. WhoWasWho does not accept any responsibility or liability for (the processing of and contents of) third-party websites or services.

    10. Are minors allowed to use WhoWasWho?
    WhoWasWho is intended for individuals 18 years of age and older. If you are not yet 18, you will need the permission of your parents or guardians to make use of the services provided on our website. By agreeing to these privacy regulations, you indicate to WhoWasWho that you are 18 years or older or that you have obtained the permission of your parents or guardians.

    11. Can these privacy regulations be altered?
    These privacy regulations can be altered. Any alterations will be posted on WieWasWieblog.nl.

    12. Questions
    Please direct any questions you may have about these privacy regulations to helpdesk@wiewaswie.nl.

    Who's participating?

    The collections of historical documents on WhoWasWho derive from a large number of archival organizations.

    Overview of participants
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